Online Credit Card or Payment Plan
Mail-in Cash or Check. Not complete till deposit is received
F.A.Q.
Summer Camp FAQ’s:
How do I register my child for camp?
To register, you will need to create an account and fill out basic information about your child.
Is there any deposits needed for camp?
YES, we have a $25 per camp deposit on our overnight camps and a $10/camp deposit for our Day Camps. These are non-refundable deposits on camp. This policy was enacted because we had families registering for camp and then did not show up. This takes spaces for our campers wanting to come and prevents waitlist campers from missing out on camp!
Are there any discounts?
Yes, we offer a few discounts:
~A Siblings Discount (Overnight Only) – the first child registered pays full price and each additional child will receive a $20 discount on their registration.
~6+ Week Day Camp Discount – If you register for 6 or more weeks of Day camp (per child) the fee goes from $235/week to $195/week.
~Early Bird Registration Discount (Overnight only) – Through 3/1 you will receive an automatic early bird pricing on our overnight camps. Those prices are automatically reflected on the pricing-no code needed!
Do you offer any scholarship for camp?
Yes, we have a Scholarship Process. Please fill out the form (CLICK HERE) and read the instructions. At this point, we are able to offer assistance thanks to many generous donors who help with this fund. We are not able to offer FULL SCHOLARSHIPS at this time.
Do you allow visitors on-site during camp weeks?
For the safety of our campers and staff, all visitors must stop in the office prior to walking around camp. We need to verify who is here and give you a visitor badge to help our staff know you are supposed to be here.
What if I need to Cancel or Change my Summer Camp Registration?
Prior to May 1: A full refund minus the $25 deposit and $5 registration fee will be issued for all cancellations made by May 1st.
After May 1: a full refund minus the $25 deposit and $5 registration fee will only be given with written verification from a physician of illness or injury.
You can, however, transfer to a different session that your camper is eligible (up to 2 weeks prior to the start of that session). To transfer, there is a $5 fee to move camps, but simply email our camp registrar, Niki, at campootboffice@gmail.com
May I visit Camp OOTB prior to camp?
YES! We would love to have you come see the camp. Please call our office 757-442-7836 to organize a visit to see the grounds and meet some of our staff.
Can I bunk with my friends?
YES! You can select up to 2 buddies to be in your cabin with you. It is super helpful if you all indicate them on both registrations. Buddies should be in the same camp and be the same gender. Although we will do our best to try to accommodate every request, please note that there may be times we cannot put people together based on our supervision numbers. Campers will see friends at meals, choice time, group gatherings, worship and more throughout the day!
What forms are needed for camp?
The forms needed are on our website. Whether you do the cash/check or credit card option, you will need to make sure the health questions are filled out. Please log into your account prior to camp to make sure all things are fill out.
Do you offer any payment plans
Yes! We have through our registration software payment plan options. When you register you will need to make sure you select one or you can pay in full at the time of registration. We are asking that all camps are paid for prior to camp beginning. We can accept final payments at registration if needed.
What time is Check in for Day Camp and Overnight Camp?
Overnight Camp: Camps check in on Sundays at 4p.m. You’ll receive a confirmation email two weeks prior to camp with information about check-in, forms, a reminder packing list, etc. We do provide an evening meal on Sunday, so your camper will have dinner and snack!
Day Camp: Lil’ Stingrays, SandDollars and Stripers can check in at 8a.m. Monday – Friday at our Worship Center Building. (follow signs when you get to the camp). Our LEAP Day campers will check in at 8a.m. Monday – Friday at our Lynch Center/Dining Hall. (Follow signs when you get to camp).
What if we will be late for check in?
We understand sometimes life happens and traffic, emergencies, etc. will prevent you from being at camp on time. We ask that you please call 757-442-7836 and leave a message letting us know, so that we can prepare. It is our hope that you’ll have your camper here before 5p.m. so that they can get their cabin space set up and make it to dinner with their group.
Can I pick up my camper early?
Yes, of course. While we want them to stay to complete our closing worship and program, we understand. Please call the camp as soon as you are aware that you need to pick up early: 757-442-7836. Please be sure that the person picking up is on the authorized pick-up list on your child’s registration. If you need to make any changes to that, please be in touch with Niki at the phone number above or email her at: campootboffice@gmail.com
Can I help my camper set up their cabin space?
Yes, of course. We encourage parents/guardians to come back to the cabins and help their camper set up their bed, meet one of their counselors and some of their friends. We know that this beginning time at camp is so very important and we want them to feel comforted. We have trained our counselors to help acclimate campers when they may be nervous, new, or just worried. We have a lot of fun planned for the start of camp, so don’t fret! We will make sure they are participating and having fun quickly!
What time is Pick Up for my camper?
Overnight Campers: There is a brief closing worship program that we will have together at our Lynch Center/Dining Hall beginning at 2p.m.
Day Campers: Pick up will be from 4:45p.m. to 5p.m. at the building they were dropped off at. If you pick up past 5:15p.m. there is a $5 per 15 minutes you are late. There is one ‘grace’ late pick up. Please be sure you contact the camp to let them know you will be late. Contact 757-442-7836.
All those picking up their camper need to be listed on the Authorized Pick Up question on registration form. If you need to make any changes to that, please be in touch with Niki at the phone number above or email her at: campootboffice@gmail.com
My child will need to take medications while at camp, what do I do?
All medications will be collected at the time of check-in and given to our Health Supervisor. He/She will be able to speak with you about any concerns. Medications (and forms) will stay with our Health Station and those emergency medications (like epi-pens and inhalers) will be distributed to the counselors that are with your camper.
Can my child still come to camp if they have been sick within the past week?
Your child should be fever free for a full 24 hours before arriving at camp. If your child has a fever less than 24 hours prior to the start of camp, you may choose to bring him/her to camp once the fever has been gone for 24 hours.
What does my camper need to bring to OVERNIGHT camp?
Packing List:
– T-shirts & Shorts (at least 5 sets)
– Underwear & Socks (At least 6)
– Pants & Sweatshirt (one set)
– Modest Bathing Suit & Beach Towel
– Pajamas
– Sleeping Bag and/or Twin-Bedding & Blankets, Pillow
– Close-Toed Shoes (Two if possible)
– Shower Shoes, shower caddy (Optional)
– Towels for Bathing
– Water Shoes (no flip-flops) for the bay
– Toothbrush, Toothpaste, Soap, Shampoo & Conditioner, Hairbrush
– Deodorant, Sunscreen & Bug Spray
– Bible, Journal, Pen, Notebook, Flashlight
– Water Bottle
– Medications (turned into our Health Supervisor at check-in)
What NOT to bring:
– Cellphone, Ipad, Smartwatch, Gaming Device, Headphones
– Perfumes
– Any Food
– Any Money (unless going on an off-site trip in your camp)
Can my camper bring their cell phone, music or gaming device to camp?
No. We know that it’s a challenge to think about disconnecting for a period of time but we know there are amazing benefits to spending a week without any electronic contact. Our program is designed to help us create deeper connections with people in our presence while living in community with God and His creation.
Can I send my camper mail or a care package?
~Campers love getting mail! While you can mail camper’s letters, we strongly suggest you drop off your letters at the camp on Sunday when you drop your camper off. (Be sure you include their name and day of delivery for those letters)
~You can also utilize our email Camp Mail system. Emails are checked at least 2 times a day (sometimes more) and printed for your camper. They cannot email you back.
Please send camper emails to: campermailootb@gmail.com
Be sure to place your camper’s name last the subject line.
Please no care packages or food! If we find a package has food, we will hold it in the office until the end of camp.
Camp Address:
Camper Name
Camp Occohannock
9403 Camp Lane
Belle Haven, VA 23306
What if my camper leaves something behind at camp?
Please give the camp office a call at 757-442-7836. Please do so as soon as possible because if you wait too long, lost and found items may be disposed of.
What happens if my child becomes sick or injured while at camp?
Your camper will be taken to the health station. Minor injuries will receive appropriate treatment. If the camper needs to see a doctor, we will contact you. If we cannot reach you or the emergency contact you provided on your forms, we will use our best judgment.
What happens if my child is homesick?
Our staff go through a training that helps us identify homesickness. Our counselors will work to determine the cause of the homesickness. The counselors will speak to both the Program Director and Director, should the homesickness appear to hinder their participation in camp activities. Every attempt will be made to help and encourage the camper to have a good time. Should they continue to not feel well, our Director will call parents/guardians and discuss options. There is no refund should you decide to pick up your camper early.
What is your counselor to camper ratio?
Our Overnight camp has a ratio of 2 counselors per 8-10 campers.
Our Day Camp has a ratio of 2 Counselors for 10 campers.
Does my camper need any money while at camp?
Your camper will get all their meals and snacks given to them! They will have the chance for sno-cones and afternoon snacks all included in their fees. Our Bayside Canteen will be open at Check-In and following our Closing Program! You can shop with your camper at those times for all the great Camp Occohannock items!